There are several ways of visiting the theory group:
- As a short-term visitor, for up to three months. You should note the rules below, and in particular apply at least 4-6 weeks in advance.
- As a scientific associate or a corresponding associate, for visits of between three months and a year (max 6 months for corresponding associates). Many people use this as part of a sabbatical leave from their home institution. There are two deadlines each year, typically in September and March, and we recommend that applications be sent at least a year in advance. The main CERN pages about scientific associates and corresponding associates give detailed eligibility conditions and links to the application forms. The next application deadline is 9th of March 2017.
- In the context of a workshop or Institute. In this case you should directly contact the workshop or institute organizers. Offices are usually not provided for workshop participants.
Further details on short term visits
Physicists wishing to spend a short amount of time (usually from one week to three months) should apply for a Short-Term Visit. All applications are examined by a Visitor Committee, which meets approximately once every 6 weeks (except in the summer months).
We welcome many visitors in TH and have the following guidelines to help ensure the smooth running of the visitor programme:
All applications for short-term visits must be made via the web application form, which is to be accompanied by an up-to-date CV (sent to THvisitors.Admin@cern.ch), if you have not visited CERN within the previous two years.
- Please note that applications MUST be made at least 4-6 weeks before the proposed starting date of your visit in order to allow for correct processing and approval by the visitor committee. If you need a visa, please allow an extra 8-10 weeks.
- Requests for visits made less than 4 weeks before the proposed arrival date will not be accepted; visitors who 'invite themselves' and turn up without having contacted us previously will not be given office space. Such self-invited visitors are free to use desks in the library and public PC's.
- Visits requested without financial support from CERN are NOT automatically accepted, and must also be approved by the TH visitor committee.
- These rules apply also to Ph.D. students intending to visit their supervisors while at CERN. Further information about visits by students can be found on the Students page.
In urgent cases of a visit at short notice, an endorsement of a staff member is sufficient. However, an office cannot be guaranteed if the request is made less than a month ahead of time.
Short term visitors should come with their own health insurance.
Please check here for details.